Date posted: 26 November 2021

FfWG is recruiting: Grants administration officer

Funds for Women Graduates (FfWG) is a small charitable foundation that offers grants to postgraduate women who are in financial hardship. We are looking for a flexible, self-motivated, dynamic and highly organised member of staff to provide high quality grants management and administrative support for the delivery of FfWG’s grant programmes.

Job title: Grants administration officer

Hours: Average of 21 hours (0.6 of FTE 35 hours)

Salary: £25,627 - £30,497 (pro rata for 0.6 FTE – actual salary £15,376 to £18,298)

Location: Home based

Contract type: Permanent subject to successful probationary period

Closing date: 9am Tuesday 14 December 2021

Interview date: Wednesday 12th January 2022

The role

The Grants administration officer is responsible for the day-today running and administration of FfWG’s grant programmes. You will act as the key point of contact for applicants and support and co-ordinate the work of Grants Committee. (The Committee is made up of volunteers who assess and make award recommendations.) You will report to the Chair of the Grants Committee and the Board of Governors and work closely with the Company Secretary.

This is a part-time, permanent, home-based role. You will be the sole employee of the organisation working closely with the Company Secretary and the voluntary Chair of the Grants Committee.

Key tasks and responsibilities

  • Responding to all grant queries and providing advice to applicants and awardees
  • Managing the day-to-day operation of FfWG’s on-line grant application database
  • Overseeing applications, ensuring eligibility and coordinating allocation of eligible applications for assessment
  • Convening and supporting the grants committee, including preparation of committee papers, reports and financial information, as well as taking minutes at meeting
  • Sending award and rejection letters to applicants following approval by the Board of Governors
  • Collating awardee condition information and making grant payments to awardees
  • Maintaining accurate and up to date data on grants and preparing reports as required
  • Ensuring that the grants information on FfWG’s website is accurate and up to date
  • Making payments on behalf of FfWG
  • Performing any other duties that might be reasonably expected and determined from time to time

Person specification

Essential (E) or Desirable (D)Likely to be assessed by: Interview (I), Application letter and CV (AL)
Education, qualifications and knowledge
Educated to first degree level D AL
Previous relevant experience in grants administration D I/AL
Understanding of the academic environment E I/AL
Understanding of the work and goals of FfWG E I/AL
Excellent interpersonal & effective communication skills (verbal & written) E I/AL
Excellent organisational skills E I/AL
Confident using Word and Excel E I/AL
Experience of working on your own and using your own initiative E I/AL
Meticulous attention to detail E I/AL
Excellent IT skills, including website management E I/AL
Experience in an administrative role E I/AL
Working in a grants management environment D I/AL
Working with and using databases E I/AL
Personal attributes and circumstances
Be self-motived and have a disciplined attitude to work E I/AL
Be able to work without direct supervision E I/AL
Be able to complete work to deadlines E I/AL
Be able to be flexible about working hours on occasions E I/AL
Be able to travel within the UK for occasional meetings as required (one or two days per year) E I/AL

How to apply

Please apply with your CV and a covering letter explaining how you meet the requirements of the post.

Please send completed application information to the Company Secretary by the closing date and time above. Applications received after this time will not be considered.

About FfWG

FfWG seeks to promote “The advancement of education and the promotion of higher education and wider learning of women graduates”.

Grant Making

FfWG offers grants to women graduates to help with their living expenses, but not fees, while registered for study or research at an approved institution of higher education in Great Britain. The criteria for awarding grants are the proven needs of the applicants and their academic calibre.

The first grant was awarded in 1993. Since then, well over two thousand grants have been made to women in need who aspire to help themselves and others by completing higher degrees covering a wide range of subjects. FfWG not only helps women from Great Britain but also women from all over the world who come to study or undertake research in Great Britain. Geographically FfWG covers England, Wales and Scotland. This is historic and is because the Irish Federation of University Women works across the whole of Ireland.

The two main types of grants offered by FfWG are Foundation Grants and Emergency Grants. Foundation Grants are offered to women graduates in their final year of a PhD or DPhil. Emergency Grants are offered to women postgraduates who face unforeseen financial crises whilst engaged in study or research.

In addition to the Foundation and Emergency Grants, approximately every third year FfWG provides the funds to Graduate Women International (GWI) to offer a fellowship, the value of this is £6,000. It is known as the FfWG Fellowship.

Up to two Theodora Bosanquet Bursaries are offered annually to women graduates whose research in History or English Literature requires a short residency in London in the summer.

Background of FfWG

FfWG is the trading name of the BFWG Charitable Foundation. It was originally incorporated in 1925 as the Crosby Hall Association Limited. It changed its name to BFWG Charitable Foundation in 1993. It became a registered charity in 1971.Although FfWG has been awarding grants since 1993 this was not its original purpose. Its original objective was to run a hall of residence, Crosby Hall, on behalf of its parent company the British Federation of Women Graduates (BFWG). This it did until 1992. Crosby Hall was sold, and the money raised by the sale of the lease has been invested. The proceeds provide funds to offer grants to women graduate scholars.

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